Administrative Assistant/Receptionist

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Position: Administrative Assistant/Receptionist
Posting: April 27, 2021
Closing Date: Until suitable candidate is found
Reports to: Executive Director
location: Red Deer, AB

Under the supervision of the Executive Director, the Administrative Assistant/Receptionist primary role is to carry out administrative and reception duties.  This position interacts with all staff, programs and services and is Aspire’s first point of contact.

 

Reception

  • Answer general phone inquiries using a professional and courteous manner
  • Direct phone inquiries to the appropriate staff members
  • Reply to general information requests with the accurate information
  • Greet clients/suppliers/visitors to the organization in a professional and friendly manner

 

Administrative Duties

  • Use computer word processing, spreadsheet and database software to prepare reports, record relevant information, memos and documents
  • Prepare, receive, sort and send outgoing faxes, mail and courier parcels
  • Forward incoming general emails, voicemail and faxes to the appropriate staff member
  • Purchase, receive and maintain office and program supplies
  • Record and maintain payments, notes and tasks in family’s files in database
  • Provide administrative support to management and staff
  • Initiate and coordinate the maintenance of office equipment
  • Receive and record payments, donations, and ticket sales and process through TD merchant machine
  • Maintain work room and waiting area, keeping them organized and clean
  • Attend evening Board Meetings on a monthly basis and prepare minutes accordingly.

 

Qualifications & Skills:

  • Experience in a similar role; post-secondary education in Administration an asset
  • Excellent verbal and written communication skills
  • Attention to detail and the ability to work in a fast-paced environment
  • Experience with Microsoft Office Suite (or similar program); ability to work within a database

 

Start date:       May 10, 2021

Wage range:  $18.00-$20.00 per hour based on experience

Additional Benefits:   Group Benefits package and Pension Plan.

 

If you meet the above requirements, please forward your resume along with three references to:

JoAnne Hayden, Executive Director

Email:  [email protected]  Fax: 403-340-2615